Category: Dataverse

Get RequiredAttendee (Required) from the Meeting (appointment) table – Power Automate / Dataverse


Below is the sample flow we can use to retrieve the Required (requiredattendees) field’s value from the Meeting table (on the update of the record).

Here we are triggering the flow, if there is an update in the subject field of the meeting record.

Then using the List rows action we are fetching the Activity Parties record associated using the Appointment’s unique identifier and participation mask as 5.

More on participation type mask –

And in the last step, we are checking for all the associated Activity Party GUIDs for a specific GUID and then update the record or cancel the record.

Hope it helps..

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Filter rows using contains, startswith and endwith Power Automate – Dataverse


Recently in one of our projects, we were using the Microsoft Bookings App for the users to book an appointment(outlook) and then were syncing this appointment back to Dynamics 365 through the category “Tracked to Dynamics 365” (Server Side Synchronization)

Get more details on it here – https://nishantrana.me/2022/03/22/how-to-synchronize-appointments-between-dynamics-365-and-outlook-using-server-side-synchronization/

Here if the users were canceling the tracked appointment in Outlook, it will update the subject of the appointment record with the prefix – Canceled but will not cancel the record i.e. update the status of the record.

This would happen if the user canceling the appointment is not the organizer.

https://learn.microsoft.com/en-us/power-platform/admin/sync-logic#syncing-canceled-and-deleted-appointments-from-exchange-to-dynamics-365

So here we were implementing a flow to check for updates in the Subject column with the word canceled and then updating the status of the appointment as canceled.

Here we can specify our select columns and filter conditions as follows – contains

Or startswith

https://learn.microsoft.com/en-us/power-apps/developer/data-platform/webapi/query-data-web-api#standard-query-functions

Hope it helps..

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Hide Show Button in Command Bar / Ribbon in Dynamics 365 / Model-Driven App (For Quick Reference)


Open the App in the App Designer, select the Edit Command Bar for the table

Also, check the limitations of the Command designer, the important one being that the pre-existing classic commands cannot be customized with the new command designer.

For the new Command added, set its Visible property based on the status of the current selected item/record.

More on Power Fx

Now similarly if we want to show the button only for an existing record by updating the RibbonDiffXML, we can write the following DisplayRule based on FormStateRule



Hope it helps..

 

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Error when trying to retrieve data from the network – Power Apps/ Dataverse


Recently in one of the custom pages (canvas app), we started getting the below error “Error when trying to retrieve data from the network” and no data was being retrieved.

Decreasing the data row limit to 500 from 2000 seemed to fix this issue for us.

I assume it could be because of the number of records increasing in the environment over time causing this issue.

Interestingly after a few days when we tried to check the root cause of the issue, by increasing the row limit back to 2000, we weren’t getting that error anymore.

Articles to refer –

https://thepoweraddict.com/how-to-fix-error-when-trying-to-retrieve-data-from-the-network/

https://powerusers.microsoft.com/t5/Building-Power-Apps/quot-Error-when-trying-to-retrieve-data-from-the-network-quot-on/td-p/1452970#:~:text=This%20may%20be%20a%20temporary,connection%20to%20test%20it%20again.

https://sharepains.com/2022/07/04/error-when-trying-to-retrieve-data-from-the-network/

Hope it helps..

 

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Error with Global Choice / Optionset with the same display name and In operator – Power Apps / Dataverse


Recently while trying to filter the Combo box Items using the value of the Global Multi-choice field, we were getting issues in the formula.

It was because the optionset / choice field in the table and the global optionset / choice, it was referring to, both were having the same display name.

Issue –

To get it working we renamed the display name of the Global Choice column.

After which we were able to get our formula working.

Same is the case for the single choice field which is referring to global choice.

Gender is the display name of the field in Lead and Global Gender is the display name of the global choice field.

LocalOptionset

Hope it helps..

 

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Applying filter on Multi Choices / Multi-Select OptionSet – Power Apps / Dataverse


Say for e.g. we have 2 multi-select choice columns in our leads table, one is local (My Local Multi Choice Field) and the other field ((My Local Global Multi Choice Field) refers to the global option set field

In our Canvas App, to filter on ‘My Local Multi Choice Field’ by value Local Choice 2 and Local Choice 3, we can apply the below formula.

Similarly, for the Global option set to apply a filter on the Global Choice 2 value, we can compare the field in the lead with the values in the Global Option set.

As we are using “in” operator, we’d get the delegation warning. And for it to work in the case of combo box we would have to set “Allow Searching” to “Off“

Hope it helps..

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