Security Roles and Privileges in CRM 2011 – New Features



listing down all the new privileges for Security Role in our CRM 2011.

The total numbers of tabs are same.

Details, Core Records, Marketing, Sales, Service, Business Management, Service Management, Customization and Custom Entities.

Privileges are now ordered alphabetically.

Core Records Tab

Application File: – Not sure what this refers to. Please post comment if you know. This is what sdk says about it

ApplicationFile ETC – 4707 FilteredApplicationFile For internal use only

Connection, Connection Role: – Connection replaces relationship role in CRM 2011. Relationship Role are still there but deprecated.

Check this following post that explains it nicely

Document Location: – CRM 2011 integrates with SharePoint out of the box. Here the document location refers to the URL of the document library folder associated with a particular entity record.

Follow, Import Source File, Post: – Not very sure about them. Please comment if you know about them.

SharePoint Site: – Refers to the site to which we are integrating CRM 2011.

User Chart and User Dashboard has been wonderfully explained here

Interesting thing here is that the chart and dashboard created by user from ribbon interface (i.e. without going to customizations) are not even visible to System Administrator until it is shared with him.

User Entity UI Settings: – If we have multiple forms for our entity, the id of the last viewed form is saved in this setting.

User Entity Instance Data: – Not sure.

Web Wizard, Web Wizard Access Privilege, and Wizard Page: – Not sure

Miscellaneous Privileges:-

View Audit Partitions, Delete Audit Partitions, View Audit History, View Audit Summary,

Best explained here:-

Manage User Synchronization Filters:-

Marketing Tab:-

Miscellaneous Privileges:-

Configure Internet Marketing Module, User internet marketing module.

It refers to the CRM 2011 online’s Internet Lead Capture feature.

Sales Tab:-

Miscellaneous Privileges:-

Override Opportunity Pricing: – Something similar to Override Invoice, Order Pricing that were there in CRM 4.0

Override Quote Order Invoice Delete : – Not sure.

Service Tab:-

No changes.

Business Management Tab:-

Field Security Profile and Field Sharing
à Refers to the new field level security feature in CRM 2011.

Goal and Goal Metric à Refers to Goals that are new to CRM 2011.

Miscellaneous Privileges:-

Act on Behalf of Another User, Assign manager for a user, enable or disable business unit, Override Created on or Created by for records during Data Import, Reparent Business Unit, Reparent User, Approve E-mail addresses for Users or Queues, Enable or Disable User, Perform in sync rollups on goals, Read License Info, Reparent Team.

Beautifully explained in this post.

Service Management Tab:-

My Work hours not there in CRM 2011.

Miscellaneous Privileges:-

Create, Read, Write, Delete own calendar:-

Customizations Tab:-

Entity Map and Attribute Map: –


Dialog Sessions: – Refers to new dialog feature in CRM 2011

Import Job: – Not Sure.

Option Set: – Picklists have been replaced by Option Set in CRM 2011. We can create Global Option Set that is available to all the entities e.g. Country or State List.

Plugin Assembly and Plugin Type: – Plugin Type specifies whether it is a plugin assembly or custom workflow activity.

Process: – Might be referring to Workflows and Dialogs.

Publisher: – Refers to Publisher of a Solution.

Solution management

View: – Not very sure, might refer to Saved Views created by user using Advance Find window.

Web Resource: –

These are our web resources in CRM 2011

Good introduction here

Sdk Message: – An SDK Message defines a message to the Microsoft Dynamics CRM platform. The message represents the operation that the platform is to perform. This entity should be considered read-only. You cannot use this entity to create or update a message in the platform.

Sdk Message Processing Step, Step Image, Step Secure Configuration and Service Endpoint: – Refers to plugin registration entities.

System Chart: –

System Form :- Sdk Says – “The system form entity is used for organization-owned dashboards and entity forms”

Miscellaneous Privileges:-

Not there in CRM 2011

ISV Extension, Import Customizations, Publish Customization.

Would keep updating this post as I gather some new information.

Hope this helps.

Author: Nishant Rana

I love working in and sharing everything about Microsoft.NET technology !

9 thoughts on “Security Roles and Privileges in CRM 2011 – New Features”

  1. Your article has verified helpful to me. Its really informative and you are naturally really knowledgeable in this location. You might have opened my eyes to varying views on this topic with intriguing and solid content.


  2. Wow, Thank you for this blog. Thats all I can say. You most definitely have made this blog into something thats eye opening and important. You clearly know so much about the subject, youve covered so many bases. Great stuff from this part of the internet. Again, thank you for this blog.


  3. The “Follow” and “Post” entities relate to the Activity feed functionality which is being rolled-out with the latest update (I believe). This is a great post, lots of excellent information!


  4. Brilliant article – you deserver a medal for bringing together this ‘gold -dust’ information which doesn’t appear to exist anywhere else. Credit to you for sure.

    Liked by 1 person

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