Approval / When a file is created (properties only) – when a file is added to the folder in the SharePoint library


Recently we had a requirement to implement an approval workflow when a document is added to a SharePoint library.

Below is how we can implement it.

Details –

Trigger – When a file is created (properties only)

Specify the Site Address, Library Name, and the Folder on which the flow should run.

Initialize Variable

Initialize a variable VarComments to save all the responses.

Start and wait for an approval

Here we have used the Approval type as Custom Response – Wait for one response, we could also Approve / Reject – First to respond or any approval type based on the requirements.

The Assigned to field contains the name of the user who needs to review it.

The item link contains the link to the item.

Enable reassignment as Yes will allow the approver to reassign the approval to another user from the Approval Center.

Apply to each

Append the approval response to the variable VarComments.

Condition

If Outcome is Approved

If Yes – Update File Properties

Update the properties of the file using the ID.

Update the Approval Comments property with the variable.

Update the status value as Approved.

Repeat the same step for any other Outcome.

Check other blog posts on Approvals – https://nishantrana.me/2020/08/31/approvals-power-automate-dynamics-365/

Also check –https://manueltgomes.com/reference/power-automate-trigger-reference/when-a-file-is-created-properties-only-trigger/

Hope it helps..

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Author: Nishant Rana

I love working in and sharing everything about Microsoft.NET technology !

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